Last updated: 1st June 2021
We have made every effort to keep our policy clear, open and simple - please read carefully to understand our practices and policies regarding your personal data.
The Big Team Challenge website, iOS and Android apps (collectively “Big Team Challenge”) are a commercial product and service operated by Team Challenge Apps Ltd., a company incorporated in Scotland under the Companies Acts with Registered Number SC517746. Team Challenge Apps Ltd processes your data on behalf of our customer, the controller.
Our data processor contact details are:
For your account on uniofherts.bigteamchallenge.com, our customer (the challenge organiser) is the controller of your data, and they are responsible for determining the purpose and means of processing personal data.
The data controller contact details are:
We may collect and process the following data about you through our website and mobile apps:
We take the privacy and security of your data seriously, and we are bound under GDPR to ensure that your personal data is processed lawfully, fairly and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following core basis applies:
We have an invitation by email system which allows registered team admins to invite you by your email address. We do not store a human-readable version of your e-mail address if it is used for an invitation, and we do not process or share this information for any other purpose. Invitation links automatically expire and you will only be sent one e-mail per team invite. All invitation emails to non-registered users include a global unsubscribe link, allowing you to reject all future invite emails from the organisation's challenge.
Our Android app gives you the option to connect with the Google Fit health-tracking platform. We use this to collect and process your step count data, but we will only collect this data while we have your permission to do so. This feature can be disabled by you at any time and we will only attempt to collect new data while the app is running. Our use of the information received from Google Fit will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Our iPhone and Android apps have the option to measure and record distance using a GPS tracker. When using this feature, your location data is temporarily processed on your mobile device only. Only the date/time, duration, altitude and steps walked are transmitted to and stored in your challenge database - location information is not transmitted or stored outside your device.
A few of the cookies we use last only for the duration of your web session and expire when you close your browser. Other cookies are used to remember you when you return to the site and will last for longer.
Most computer and some mobile web browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. You can prevent the setting of cookies by adjusting the settings on your browser. Please note however, that by blocking or deleting cookies you may not be able to take full advantage of the site.
Our cookies will be used for:
Essential session management
Performance and measurement
We use information about you to:
If you don't want to be contacted with updates, please tick the relevant box that you will find within your settings.
In addition, if you don’t want us to use your personal data for any of the other reasons set out in this section and policy, you can let us know at any time by contacting us at [email protected], and we will delete your data from our systems. However, you acknowledge this will limit our ability to provide our services to you, both now and in the future.
In some cases, the collection of personal data may be a statutory or contractual requirement, and we will be limited in the services we can provide you if you don’t provide your personal data in these cases.
Your personal information, including name, email address and all other profile information, will be passed to the data controller / challenge organiser - i.e. the organisation, business or group which purchased the license for your Big Team Challenge website or URL you are accessing. We are not liable for the organiser’s use of your data outside of our system, and you should contact them if you have any concerns about their use of your data.
We store your collected data on servers within the United Kingdom and European Economic Area (EEA). Your data may, however, be transferred and processed outside the of the UK and EEA - e.g. to our trusted partners for email delivery or payment processing. By giving us your personal data, you agree to this storage and transfer arrangement. We make every reasonable effort to keep your data secure.
We do not store or transmit confidential payment information - instead this is handled directly by our payment processor and exchanged for a secure token.
We only keep your personal data for as long as we need to in order to use it as described above, and/or for as long as we have your permission to keep it. In any event, we conduct regular reviews to audit recorded personal data, and your personal data will be deleted if we no longer need it.
We disclose your data and personal information in the following cases:
We also contract trusted third parties to supply certain services to you on our behalf. These may include payment processing, search index tools, reporting, email delivery providers and our accounting software. In some cases, third parties may require access to some or all of your data and personal information. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data is handled safely, securely and accordance with your rights, our obligations and the obligations of the third party under GDPR and privacy law.
Third parties we use which may have access to some of your information include:
You can ask us not to use your data for communications or marketing. You can do this by ticking the relevant boxes on our forms, or by contacting us at any time at [email protected]
Under the GDPR, you have the right to:
Please note that our terms and conditions and our policies will not apply to other websites that you visit via a link from our site, nor to websites who link to our service. We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.